![]() ![]() It can be helpful to enter an address directly ( (Optional) Enter one or more names in the "Sent To" box.Ħ. ![]() But if you enter "Gwyneth Bruce," the rule assumes that is the sender's name, and you will probably get no results. For example, if you enter "Gwyneth," "Bruce" (separated by a comma), the rule acts on messages sent by Gwyneth or Bruce. You can use first names if you wish, but you must separate them with commas. Again, enter names that actually exist in your mailbox, calendar, or tasks. (Optional) In the "From" field, enter the name or names of the people who send the messages you want to track. (Optional) From the "In" list, select "Subject field and message body." That way, the rule searches the entire messages for the terms you enter.Ĥ. For more information about using commas, see the next section.ģ. The commas apply a type of search logic called OR logic, which means the rule will act on items that contain any OR all of the terms you specify. NOTE: In this example, the terms are separated by commas. Make sure you enter terms that exist in your mail messages, calendar, or other items. (Optional) On the "Messages" tab, in the "Search for the word(s)" box, enter the text you want the rule to find. In the "Conditional Formatting" dialog box, click "Condition." That starts the "Filter" dialog box.Ģ. The exact combinations of fonts, styles, and so on are up to you.ġ. Use the commands in the dialog box to select a new font, an effect such as strikeout or underline, a font color, a style such as bold, and a font size. ![]() Click "Font." That starts the "Font" dialog box.ĥ. Click "Add," and in the "Name" box, enter a name for the new rule.Ĥ. Click "Conditional Formatting." That starts the "Conditional Formatting" dialog box.ģ. Go to the ribbon and click the "View" tab, then click "View Settings." That starts the "Advanced View Settings" dialog box.Ģ. When you create a conditional formatting rule, you can break the process into two parts: setting fonts and colors, and then setting conditions.ġ. This can be done through conditional formatting. It can be helpful to have messages standout in your inbox so that they are easier to locate or notice. Adding Color to Outlook message lists or other special formats can be easily done. ![]()
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